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RENTAL INFORMATION

The Terry Fox Theatre is available for rental to professional, corporate and community presenters on an hourly basis for single events or longer running productions.

The facility is in active use year round and available for rental every day. Rentals are accepted on a first come basis. Rental inquiries should be made to the Retail Coordinator.

 


Rental Rates:
SCHEDULE A - RENTAL RATES
September 1, 2009 - August 31, 2010

COMMERCIAL or PRIVATE
ORGANIZATION
MON-THU
FRI-SUN
 
 
4 hours
Additional Hours
4 hours
Additional Hours
 
Performance & Technical Rehearsal (Rates do not include GST)
$525.00
$140.00
$600.00
$140.00
Minimum 4 hours, Overtime begins after 8 hours at a rate of $280/hr
*Rental Deposit
50% of Estimated Rental

Due and Payable no later than 10 days following the date of Rental Contract.

COMMUNITY GROUP or
NON-PROFIT ORGANIZATION
MON-THU
FRI-SUN
 
 
4 hours
Additional Hours
4 hours
Additional Hours
 
Performance & Technical Rehearsal (Rates do not include GST)
$450.00
$110.00
$525.00
$110.00
Minimum 4 hours, Overtime begins after 8 hours at a rate of $220/hr
*Rental Deposit
50% of Estimated Rental
Due and Payable no later than 10 days following the date of Rental Contract.

NEW COMMUNITY INITIATIVES GRANT PROGRAM**
MON-THU
FRI-SUN
 
 
4 hours
Additional Hours
4 hours
Additional Hours
 
Performance & Technical Rehearsal (Rates do not include GST)
$350.00
$88.00
$450.00
$88.00
Minimum 4 hours, Overtime begins after 8 hours at a rate of $150/hour (Mon-Thurs) and $220/hour (Fri-Sun)
*Rental Deposit
50% of Estimated Rental
Due and Payable no later than 10 days following the date of Rental Contract.

*In the event that a deposit is not received within 10 days of the date of contract, the booking may be cancelled without further notice.

*Bookings that run past their booking time will be charged at overtime rates regardless of the number of hours in the theatre.


**Applications accepted year round. To apply contact us at 604-468-9403 or by email at admin@terrtfoxtheatre.com

The Rental Fee includes the following staff and services:

  • One House Technician
  • Theatre, Orchestra Pit, Lobby, Green Room, Dressing Rooms, Ticket Booth & Cloak Room
  • Basic Lighting (Existing House Hang)
  • Basic Sound (Pre-recorded Music)

See Schedule C for any Additional Rates

 

To book an event at the Terry Fox Theatre, contact the Rental Coordinator at 604-468-9403 or email your request. A facility tour can be arranged by contacting the Rental Coordinator.

Theatre Booking Request Form

Bookings are confirmed when the signed rental contract and deposit are received. Technical requirements are discussed in advance at a pre-event meeting with the Rental Coordinator. If your event involves complex lighting, sound or staging, the Rental Coordinator may require you to attend a one-hour pre-event meeting with the house technician at an additional fee of $30.

360° VIEW OF OUR THEATRE


Other Charges :


Insurance:
Groups or individuals renting the facility must provide proof of insurance. The cost of insurance is in addition to the rental fee. Specific insurance requirements are detailed in the rental contract

Tickets:
The Terry Fox Theatre requires that all events are ticketed by the theatre at a cost of $.12 per ticket plus GST. Tickets may not be provided or supplied from any other source. Additional ticket set-up fees may apply

Seat Levy:
$1.00 plus GST per person (applies whenever admission is charged for entrance to the facility. This fee applies to all patrons in attendance and includes those with complimentary or free admission. When donations for entrance are accepted the seat levy is calculated on the basis of 10% of donations collected)

Promotional and Lobby sales :
15% of gross sales

Extra technical support :
At cost, as needed

Extra clean-up:
At cost

Concert piano:
Yamaha C7 Grand Piano $100 per day plus tuning fee of
$150 (at cost)

Front of House:
House Manager ($20 per hour, minimum 4 hour call)
ushers, box office ($10 per hour)

Concession:
The Theatre Society operates a concession stand for all events. Alcohol is available by pre-booking with the Rental Coordinator. Clients may cater events with pre-approval by the Rental Coordinator.


Box Office:
The Terry Fox Theatre is not equipped with box office services, however we can arrange for on-line ticket sales through our website. Event tickets can be purchased through the events calendar.

LCD projector:
$60 per day plus GST

Promotion and publicity:
Free event listing on the Terry Fox Theatre website with a link to your website if you choose.

360° VIEW OF OUR THEATRE

 
 
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©2005 Terry Fox Theatre, All rights reserved.
1260 Riverwood Gate Port Coquitlam, BC V3B 7Z5
Tel: 604-468-9403 Fax:604-468-9595